Meeting Minutes: June 21, 2021
The Board of Carter County Commissioners met in Special session on Monday June 21, 2021 in the Carter County Courthouse Board Meeting room of the Carter County Courthouse in Ekalaka, Montana. Steve Rosencranz Chairman, Rod Tauck Vice Chair, Watkins member were present. Board Chairman Steve Rosencranz called the meeting to order at 9:20 a.m.
Bob Jacobs reported issues with the County boiler. He will report back with final cost of repairs. The commissioners and Bob discussed plans or the Old hospital building and what needs to be done to keep the heat and the water for the newer wing. There was also discussion regarding the newer 72 lawn tractor where it was decided that it would be too big for the Counties needs.
Sheriff Neil Kittlemann stopped in to the meeting to request that Stage 1 fire restrictions be reinstated. Commissioner Tauck made a motion to reinstate Resolution 04082021-01, County wide stage 1 fire restrictions beginning Friday June 25, 2021 at midnight. Commissioner Rosencranz seconded the motion. There was no public comment and the motion carried.
Commissioner Rosencranz made the motion to approve the meeting minutes for June 7, 2021 and June 14, 2021. Commissioner Tauck seconded the motion. There was no public comment and the motion carried.
The commissioners returned a phone call to Troy Fruit, Airport Board president. Kenny Jesperson Construction has been working on the paving project and hopes to have the dirt work ready for inspection and paving by Friday.
Greg Benjamin from Stahly Engineering and Scott Cromwell from Slate Architect joined the meeting where they met Mike from Evergreen Landscaping to walk around the Hospital project to review the drainage. They were Joined later by John Neisner, Robert Johnson, Chet Price and Cody Taggart, Scull Construction.
The areas around the building have been graded and landscaped to a depth of approximately 2-3”. The general code is 6” with a 6” drop within 10ft from the foundation.
East side of the building: There was discussion regarding the drainage. There should be a 6-inch drop from the soil at the foundation extending 10 ft away. Current measurements are approximately 2-3” from the foundation to the soil on the Eastside of the building. This area will be corrected to a 6” drop from the foundation to the soil with a slope of 6” within 10’.
There was concern that lowering the soil level at the foundation would cause water to run over the sidewalk on the North corner of the building. The plans call for a 1 ft drop between the Hospital and the Courthouse property. This would contain run off and should not create standing water in the area. There was mention of installing snow catchers on the roof of the residence area.
North Side- The County would like to fill in the retention pond as it would hold water do to the fact that the soils are heavy clay. Doing so would not satisfy DEQ regulations to retain building runoff. The decision to correct the issues included filling in the pond with 6 inches of screened 1 ½ “rock, decreasing the angle of the sides. Installing landscape fabric and a vertical French Drain that would consist on a 24” x 10 ft culvert buried flush to the rock. This would be covered with landscape fabric. The Landscaping in the area between the front of the building and the entrance sidewalk will be landscaped with a drop of one foot between landscape and side walk; making a slight V ditch in the middle of the landscape areas.
Ryan Tooke, Dahl Memorial CEO joined the meeting.
South side- this area again measures approximately 2-3” from the foundation with addition of rock. The grade will be corrected to 3” the tin edging will be removed and the gravel area will be graded to allow for drainage away form the building.
Courtyard Area: Cindy Enos Dahl Memorial Hospital, joined the meeting. She explained that the community donated plants and planters to complete the courtyard. The current plan is not what they requested. This would include grass in the triangle area in the South East corner. 4x4 rubber edging for the beds near the building. They will include a drip line irrigation system in the center bed. Dahl Memorial does not want any of the plants purchased by the County for this area. They are willing to pay for the changes to the courtyard landscape including the trees and plants purchased by The County.
West side: They will verify a 3” drop from the building. There has been discussion regarding a retaining wall which Greg Benjamin sees no need to include in the landscape plans.
North- West side of the entrance: The landscaping would be the same on this side of the entrance, making sure to include a one-foot drop in the center of the planted area. Scott and Greg agree that to rework the gutter and down spout, adding a second down spout over to the canopy.
The meeting adjourned for lunch at 2:35. The meeting resumed at 3:40
The commission signed the ACH payroll and claims contract with Summit National Bank.
The commission signed Senior Citizens \ council on ageing program forms.
There being no further business the meeting adjourned at 4:05.
Board of County Commissioners
Carter County, Montana
Attest:/s Steve Rosencranz Attest:/s Pamela J Castleberry
Steve Rosencranz, Chairman Clerk of the Board Pamela J Castleberry